Document (#18697)

Author

Mitchell, L.M.

Title

Scottish Record Office computerised records location system

Source

Journal of the Society of Archivists. 18(1997) no.2, S.189-203

Year

1997

Abstract

Describes the survey of the Scottish Record Office's entire holding of about 21 kilometers of records and the creation of the computerized records location system using Microsoft Access. The process took from Sep 93 to Spring 95. The system is based on 3 interlinked tables which give: room details, containing the number of each room on each floor, in each building; bay details, containing details of the collections in each room; and collection details, containing details of the collections in each bay. Combining data from the tables gives precise information on space use and availabiblity. Explains the use of the tables, describes the graphic display and concludes that the system has provided a valuable tool for the records office

Theme

Dokumentenmanagement

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